Procure to Pay (P2P) Cycle Part5

Invoice:

Types of Invoices

Standard	For all the normal payments we will create this.
Prepayment	Advance Payment to the supplier based on the requirement.
Credit Memo	If supplier give the discount
Debit Memo	If company is going to deduct the amount
Withholding tax	if supplier is not recognized, the on behalf of the supplier company will pay the tax.
PO Default	We will give the PO number according to that it will generate the Invoices.
Recurring Invoices	We will generate the Invoices multiple times for fixed supplier, fixed amount, and fixed duration.
Expense Report	Employee expenses
Quick Match	2 Way, 3 Way, 4 Way
Mixed Invoice	Miscellaneous expenses
Interest Invoice	If the invoice due date is over or supplier is interested to pay Interest.
Retinage invoice	Some amount will be released based on the satisfaction.
Transportation	Transportation expenses.

After creating the invoice, we have to do the 3 steps.

1. Validate Invoice
2. Approve Invoice
3. Create Accounting Transactions.

Navigation: Payables, Vision Operations (USA) ---> Invoices ---> Entry ---> Invoices

Enter Purchase Order (PO) number, Invoice date, Invoice number, amount and tax control amount and click on Match button to match invoice with that particular Purchase order.

Enter purchase order number, line and shipment and click on Find button.

Tick match check box at lines level and click on Match button and copy invoice number.

Check the Status, Accounted and Approval columns in Status block.

Tick validate check box and click OK button, check Status column as “Validated”. Now click on Actions button again and tick Create accounting check box with final or final post.

Click OK and check view payments, there is no data.

The tables affected with Invoices are:

SELECT * FROM AP_INVOICES_ALL WHERE INVOICE_NUM='3M05'; 

SELECT * FROM AP_INVOICE_LINES_ALL WHERE INVOICE_ID=211320;

SELECT * FROM AP_INVOICE_DISTRIBUTIONS_ALL WHERE INVOICE_ID=211320;

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