Procure to Pay (P2P) Cycle

Mainly three applications are involved in Financial Module i.e. P2P cycle.

Those 3 applications are

• Purchasing (PO)
• Account Payables (AP)
• General Ledger (GL)

P2P cycle flow diagram:

During the Purchasing application flow, three types of roles are involved. Those are

• Requestor           :               Employee who require or request for the materials.
• Preparer              :               Employee who is going to prepare the Document.
• Buyer                    :               Employee who is having the authority to purchase materials.

Requisition: It is one of the purchasing documents will be prepared by the employee who required the materials or Services or Training and so on. We have two types of Requisitions. Those are

• Internal Requisition
• Purchase Requisition

Internal requisition will be created when we receive materials from another Inventory of the same organization. Purchase requisition will be created when we purchase materials from the Suppliers (vendors). Requestor creates this requisition.

Navigation: Purchasing, Vision Operations (USA) ---> Requisitions ---> Requisitions

We enter the Requisition data in 3 levels. Those are Headers, Lines and Distributions.

Enter Requisition type at headers level and Item, UOM, Quantity, Price and Need-By-Date columns at lines level like below

Click on Distributions and click on Charge Account column, Accounts information will propagate automatically. Save your data by clicking save button in menu.

Copy Requisition number for further steps and observe the status as “Incomplete”.
 

Now click on Approve button.

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Download P2P Cycle in PDF format